Property document workflows
PDF tools for landlords
Managing even one property generates a steady stream of PDFs: tenancy agreements to sign, applicant statements and payslips to handle responsibly, repair invoices and inventory photos to keep organised, and evidence packs to assemble when a deposit is disputed. Wolf PDF covers that document layer in the browser — no printer, no scanner, no software.
How it works
- 1Pick the job: sign, redact, merge, compress, or convert
- 2Upload the tenancy or applicant document
- 3Run the tool and check the result
- 4Download — files are auto-deleted after processing
Tenancy agreements without the printer
Send the agreement for signature and the tenant signs from an email link on their phone. No more printing, posting, or "can you scan it back to me".
- Place signature, date, and initial fields on the tenancy PDF
- Tenants and guarantors sign from a link — no account needed on their side
- Track who has signed and download the completed agreement
- Works for renewals, deeds of surrender, and guarantor agreements too
Handle applicant documents responsibly
Referencing puts bank statements, payslips, and ID into your inbox. You hold personal data at that point — and if you forward documents to a guarantor service, insurer, or letting agent, you should strip what they do not need first. Wolf PDF redaction actually removes the marked content from the file, unlike a drawn black box that still contains the text underneath.
- Redact account numbers from statements before forwarding or filing
- True redaction: removed text cannot be copied back out of the file
- Password-protect files containing applicant identity or income data
- Files are deleted after processing; leftovers auto-clear within 30 minutes
Evidence and maintenance packs
Deposit disputes are won on organised evidence. One merged, dated PDF beats a folder of loose photos and invoices — for the adjudicator and for you.
- Merge check-in inventory, photos, invoices, and correspondence into one pack
- Convert phone photos of damage or meter readings into PDF pages
- Compress large photo-heavy packs to meet portal and email limits
- Add page numbers so the pack is easy to reference in a dispute
Common questions
Answers for landlords and property managers. Nothing here is legal advice.
Can I get a tenancy agreement signed online?
Yes. Upload the agreement, place the signing fields, and send it — the tenant signs from a secure email link without creating an account. Whether an electronic signature suits a specific document type is a legal question; for standard ASTs it is common practice.
Can I redact an applicant's bank statement before forwarding it?
Yes, and you generally should. Remove the account number, sort code, and transactions unrelated to affordability before the statement goes to any third party. The redaction removes the data from the file, not just from view.
What should I do with applicant documents after referencing?
Hold only what you need, protect what you hold, and delete what you no longer have a reason to keep. Wolf PDF deletes uploads after processing automatically; how long you retain your own copies is a data-protection decision on your side.
Can I turn phone photos into a PDF evidence pack?
Yes. Use Image to PDF for the photos, then Merge PDF to combine them with invoices and correspondence, and Page Numbers to make the pack easy to reference.
Do tenants need to pay or sign up?
No. Signers use a link. You need a free account to send signature requests; free plans include 3 signature sends per month, and Premium (£4.99/month) makes sends unlimited.
Is this legal advice?
No. Wolf PDF prepares and signs documents. For questions about what a tenancy agreement must contain or how long to retain applicant data, speak to a professional or your landlord association.